Beacon Virtual Assistants, LLC

This year it is more important than ever to spend time with your loved ones and give thanks for the time that we have together. Through the struggles that this year has brought, it is important to remember the time of gratitude and new beginnings is now. Happy Thanksgiving!  

Reliable  file maintenance means your most necessary business files are protected and organized. A logical system for computer files makes it easier to find documents, which can boost your company’s productivity and efficiency. Below, learn a few tips on how to organize your computer files.  How to Organize Your Computer Files 1. Separate Personal & Business Business folders should never mix with personal folders. Besides taking up space, personal photos and information shouldn’t be available to everyone at work. Business documents should be saved to a common folder, network, or cloud storage drive, and not your desktop. This makes it easier for those who need access to grab what they need. It also ensures that everything is backed up during database maintenance since personal folders on your desktop may not be included in this backup. 2. Organize by Category Give each department a separate folder, such as IT, marketing, sales, and human resources. Staff will ha...

  The phrase “Yes, and…..” is the most popular term in customer service. But does this statement really help our business? We’ve all heard the statement, “The Customer is Always Right” and I think this is a very misleading and potentially damaging statement. I think, instead, we should be saying “The Customer is Always Right…..Until They Are Not.” We don’t like saying no to a customer because we are afraid of offending them and possibly losing their business. Saying no can cause disagreements that, sometimes cannot   be avoided or rectified. There are, however, real, valid reasons that you should be saying no to a customer. 1.  When it goes against Company Policy Does the employer or company allow such requests? Is there any mention of such requests in the policy manual? Would this be a request that would be honored fo r other customers? If not, it is time to tell the customer no. Policies are in place for a reason, weather we understand those reasons or not. Policies mus...

Many businesses of all sizes and industries are deciding to hire virtual assistants . These outside contractors work remotely and can help with a wide variety of administrative, scheduling, and financial tasks. If you’ve decided that you need some help around the office, consider the following benefits of hiring professional virtual assistant services. 3 Reasons to Hire a Virtual Assistant 1. Reduce Labor Costs A virtual assistant will work as an independent contractor. They will also work on your schedule, whether you just need their help for a specific project, or regular hours each week. Because you are not committing to a full-time employee, your labor costs are significantly reduced. You will not be responsible for taxes, sick days, insurance, benefits, or a full-time salary. 2. Focus on What’s Important There’s a lot of administrative work that goes into running a business. Your new VA can help with a wide range of tasks such as marketing, bookkeeping, data entry, m...

Color Psychology + Business Did you know that the colors you choose for your business can increase your chance of reaching your business goals ? The colors you choose gets your audience to do what you want them to do, to see what you want them to see, and to feel what you want them to feel. However, poor color choice can negatively impact your business. Color greatly influences human emotion and behavior. Color + Theory  The primary colors are the three colors that make all other colors. The primary colors are RED, BLUE, and YELLOW. The primary colors are mixed to make secondary colors. The secondary colors are PURPLE, GREEN, and ORANGE. The primary and secondary colors are mixed to make tertiary colors. The tertiary colors are given two names. These are colors such as RED-PURPLE or YELLOW-GREEN. Primary, secondary, and tertiary colors are considered pure colors, if and only if, they do not contain any white, black, or a third color. If white is added to a pure color, then you crea...

Each day at a medical office is different. As patients with different needs rotate in and out, it’s easy for the workflow to get bogged down. The many variables can cut into efficiency, which is why it’s essential to create a business management strategy. Below are several tips to ensure you’re providing your patients with the best service. How to Run a Medical Office More Efficiently 1. Prioritize Each Day Prioritizing tasks is the easiest way to take control of your day. Look at the reoccurring daily workload, such as restocking rooms, sterilizing tools, and having nurses brief the doctors. Prioritize them by order of importance and allocate a portion of the day to handling each task. Have office staff focus on patient outreach, scheduling, and billing in an order you’d prefer. Leave room in the schedule for emergency appointments. 2. Automate Automation can make countless aspects of business easier. Set up auto-deliveries for supply restocks. Utilize automated emails ...